How to Streamline your Fitness Biz & Hustle Less

March 10, 2022

March 10, 2022

Most people don’t start a business because they want to spend their day responding to emails and their night mentally managing their to-do list. But as a business grows, it’s common for the parts you love to be drowned out by admin work and hustle. Today we’ll talk about ways to get back your time, streamline your fitness biz and enjoy your business more. 

Simplify Scheduling

There are way too many tools out there to justify scheduling over DM’s. Sure, it’s free to round up your class attendee list from various emails, texts, and DM’s. To respond to them all with your Venmo handle and class price. To send each of them the Zoom link for the class. And to cross your fingers that nobody cancels so you don’t have to deal with refunds. But how much is your time and mental capacity worth to you? 

Whether you work with clients on a 1:1 basis or offer group classes, using a scheduling tool in your business simplifies and improves your process, your clients’ ease of booking, and your overall professionalism. There are a couple of different tools available for this. 

  • Arketa is built specifically for fitness professionals. You can easily embed your schedule into your website or link to the class sign-up page.
  • Acuity has a robust system of capabilities for anyone, including fit-pros and studios. You can create a pretty straightforward scheduling page, or for a more branded feel, you can link to each class or embed the scheduler into your website. 

Needing a website to house your class schedule? Check out

  • the Fit-Pro Launch Lab
  • for website templates built with a dedicated classes & events page.

    Do Less

    Many entrepreneurs try to offer too much. Focus all your energy on one or two services and do them well. You don’t have to do more to make more. Instead, scale your business. Here are a few ideas how:

    • Video classes that you only have to create once and can be sold to an unlimited number of people. This could look like a monthly subscription to a video membership or you could sell classes individually. I personally think we are in the age of subscriptions and would opt for that method to create more consistency in your monthly income. You could even use the recordings from any live classes you offer to build up your video library. But if you don’t want to be adding classes to a membership regularly, a class shop could be the way to go. 
    • Courses. Courses can range in the amount of work required depending on how they’re run. You could record all the videos in the course upfront and create passive income for yourself. Or take on more of a mentor role for your students while they’re in it. Either way, this allows you to help more students at once and provide real value that you can charge for. In terms of what to teach, this is a great place to dig deep into your niche
    • Raise your prices. If you are so in-demand that you are booked out or clients are never turning down your prices, then it’s time to raise your rates. Clearly, people want to work with you so don’t be scared about turning some away. 

    Ready to build a home for your on-demand membership? Check out the Eunoia website template in the Fit-Pro Launch Lab, designed for on-demand fitness.

    Get Organized

    Even when you’re not teaching, planning, or working with clients, your brain is probably still working on overdrive. You suddenly remember that you need to check in with a client about a standard step in your workflow. You lie in bed at night running through your to-do list to make sure you didn’t lose track of anything. This is where a task and/or client management system comes in. 

    This has been a game-changer to help me mentally clock out when I want to. I first added a client management system to my toolbox in order to keep track of the clients I was working with at any given time. I can keep all their information in one place and track where we’re at in the process of working together. There are client management systems specific to fitness professionals (a common one I’ve heard of for personal trainers is TrueCoach). 

    Now, as I’m contracting out more tasks to other people, I’m beginning to incorporate a task management software (Asana) into my process. I can easily assign tasks within my list to others. It’s also great to use just for yourself. I want to make sure I deliver the same great experience to every client so I have a project template that includes all the same tasks. Some clients may differ in scope, but overall they have similar key tasks in the process to ensure they’re getting an experience that’s consistent with my brand. 

    Find Support

    Trying to figure it all out on your own is unproductive. It’s too easy to spend hours going in circles on the same task without any feedback. Join a group or course for support, resources, and guidance. So you can accomplish more in less time and have that time back for clients, friends, and yourself.

    Join the Fit-Pro Launch Lab to streamline your business and hustle less. Learn more here.